Reporting to the Accounting Section Head, the Accounts Receivable Assistant is responsible for monitoring, recording, documenting, and analyzing receivables and collections
DUTIES AND RESPONSIBILITIES
- Confer with the Cashier regarding collections for the day, and record these transactions in the Accounts Receivable System.
- Coordinate with the different divisions regarding testing services rendered and gather other pertinent information needed to prepare individual account records for member schools, test users, and other clients.
- Posting of test subscription and payments in the Accounts Receivables System and working paper.
- Prepare and send out Statements of Accounts to member schools and clients.
- Conduct collection and follow-up calls to member schools and clients with pending accounts.
- Coordinate with Collector/Messenger/Coordinators for collections to be made.
- Prepare the following:
- Schedule of regular/additional/graduated Test Operational Expenses Allowance (TOEA) as per contract/agreement;
- Schedule of rebates payable to schools/clients; and
- Check or OR transmittals with the attached acknowledgment receipt.
- Prepare aging schedules for accounts receivables, test users, test volume, and testing revenues from different sources.
- Reconcile accounts receivable ledger against general ledger and makes corresponding adjustments.
- Interface with external auditors and prepares audit requirements.
- Conduct follow-up calls and prepare Authorization for Deduction for non-liquidated cash advances.
- Perform other duties that may be assigned from time to time by management.
- Perform reliever assignments and assist in the preparation of other reports of the section when needed
MINIMUM QUALIFICATIONS
- Graduate of BS Accounting
- At least 2 years of relevant experience
KNOWLEDGE, SKILLS, AND ABILITIES
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Proficient in the use of computer and MS Office Applications (i.e. MS Excel and MS Word)
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Strong communication skills and time management skills
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Customer satisfaction-oriented
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Attention to details and mathematical skills
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Sound judgment and absolute commitment to confidentiality