Accounts Receivable Assistant

Reporting to the Accounting Section Head, the Accounts Receivable Assistant is responsible for monitoring, recording, documenting, and analyzing receivables and collections


  • Confer with the Cashier regarding collections for the day, and record these transactions in the Accounts Receivable System.
  • Coordinate with the different divisions regarding testing services rendered and gather other pertinent information needed to prepare individual account records for member schools, test users, and other clients. 
  • Posting of test subscription and payments in the Accounts Receivables System and working paper.
  • Prepare and send out Statements of Accounts to member schools and clients. 
  • Conduct collection and follow-up calls to member schools and clients with pending accounts.
  • Coordinate with Collector/Messenger/Coordinators for collections to be made. 
  • Prepare the following:
    • Schedule of regular/additional/graduated Test Operational Expenses Allowance (TOEA) as per contract/agreement;
    • Schedule of rebates payable to schools/clients; and
    • Check or OR transmittals with the attached acknowledgment receipt.
  • Prepare aging schedules for accounts receivables, test users, test volume, and testing revenues from different sources. 
  • Reconcile accounts receivable ledger against general ledger and makes corresponding adjustments.
  • Interface with external auditors and prepares audit requirements. 
  • Conduct follow-up calls and prepare Authorization for Deduction for non-liquidated cash advances. 
  • Perform other duties that may be assigned from time to time by management.
  • Perform reliever assignments and assist in the preparation of other reports of the section when needed


  • Graduate of BS Accounting
  • At least 2 years of relevant experience


  • Proficient in the use of computer and MS Office Applications (i.e. MS Excel and MS Word)

  • Strong communication skills and time management skills

  • Customer satisfaction-oriented

  • Attention to details and mathematical skills

  • Sound judgment and absolute commitment to confidentiality

Accounts Receivable Assistant
Accounting Section